Build a Metadata Report

Insert Metadata Report, choose an eligible schema and select the fields to display. The report enriches page, space and entity values for readable table cells.

Fixed filters constrain the report configuration. Exposed filters let viewers refine results with typed controls, but only indexed schema fields are available.

Enable search and filters, sorting, grouping, full screen, or CSV download for the published report. Choose comfortable or compact density and set header, row, border and group-row colors to fit the page.

Reports load metadata incrementally. A report request can return up to 500 metadata records; use deliberate indexed filters to keep a large result set useful.

Status values imported from Confluence Page Properties use the Confluence palette in Metadata Reports, including green, yellow, blue and red. The same mapping applies to existing schemas that saved native color names. Explicitly configured hex colors stay unchanged, and labels remain legible on light and yellow backgrounds.

The report page and every source page must already be anonymously readable in Confluence. The public report keeps the saved page scope and fixed filters, excludes private source pages, and returns only enabled data columns. Making the report page public does not publish its private sources.

Readers can use search, sorting, grouping, exposed filters, fullscreen and CSV when enabled in the published report. These controls apply to loaded rows; use Load more for additional results. Ask Rovo is unavailable in the public view. Guests use this same public path and need anonymously readable pages.

In the report column editor, drag columns to change their order, rename headings, and disable columns that readers should not see. Add schema fields or page context as needed.

Open a column to set text effects, alignment, direction, width and optional header or cell colors. Report formatting also offers comfortable or compact density and colors for headers, alternating rows, borders and groups.

When Rovo is available on your site, enable Ask Rovo (AI analysis) in the report display settings. Save the macro and view the published page, then choose Ask Rovo to ask questions about the report. Analysis uses enabled columns and currently filtered, loaded rows; large reports may be truncated.

Use Load more to include additional results. Search, sorting, grouping, CSV export and Rovo analysis apply to the loaded rows.

Select an eligible schema, then add the schema fields and system context that readers need. Page title, space and last modified help people locate the source page; columns can be enabled, renamed, ordered and formatted for the report.

The macro is a site-wide view of saved metadata for its schema. It is not an editing surface: report interactions refine what a viewer sees without changing the schema or source documents.

Enable the filter bar to expose search and filter interaction, sorting for table headings, and grouping when readers need collapsible sections. Full screen gives wide reports room; CSV downloads export the rows currently displayed after the active search or filters.

Use fixed filters to constrain the published report. Exposed typed filters are based on indexed fields, so configure indexing before relying on a filter for a review workflow.

Choose comfortable or compact density, then set a restrained palette for headers, odd rows, alternating rows, borders and grouping rows. Prefer concise enabled columns and focused filters because a single report request returns at most 500 metadata records.