DISPLAY
Row numbers
Add a compact index column to the left of a table. Row numbers make long lists easier to scan and give people a simple way to point to an entry during a review.
Add a clear reference point
Row numbers are quick to enable and work best alongside the controls that shape the current view, such as sorting and filters.
- 1
Open Display settings
Edit the macro and open the Display section in the table settings.
- 2
Enable Row numbering
Turn on Row numbering. A narrow, unlabeled index column appears at the far left of the rendered table.
- 3
Save the macro
Save or publish the page to make the column available to every reader.
- 4
Pair it with the right view controls
Add sorting when readers need to rank rows, filters when they need a focused subset, and pagination or full screen for large tables.
Tip
Use row numbers for orientation, not as a permanent record ID. If people must refer to the same item outside this table or after imports change, include a dedicated ID column in the source data.
Example: a faster content review
A documentation owner reviews a long backlog with several contributors and needs a quick way to keep everyone focused on the same visible item.
- Prepare the review
- Enable row numbers alongside the title, status, and owner columns. The narrow index gives every visible row an immediate reference without adding or maintaining another source field.
- Discuss a specific row
- Say “let’s look at row 24” during the meeting. Contributors can locate the entry quickly, even when its title is long or several rows contain similar wording.
- Keep permanent references separate
- After sorting or filtering, use the task ID, ticket key, or another value from the row whenever the reference must remain valid outside the current view. Row numbers are for orientation, not identity.
What row numbers do not do
Row numbers help readers navigate the current table. Use a dedicated ID column for lasting references.
Not a permanent ID
They are generated display values, not a stored identifier or a new field in your source data.
Not a new rank
The numbers are tied to the source row index rather than being a rank that is recalculated after a sort or filter.
Not a grouping column
The row-number column cannot itself be grouped; group by one of your data columns instead.